The Paper King – How Document Management Could Have Saved Him

Hello all you cool cats and kittens!  Let me tell you a story about Joe in AP.  Joe loved paper, so for this story we’ll call him Joe Paper.  Joe liked to surround himself with documents and files, and cabinets filled with files of all the work he had done.  But taking care of all those files – managing where they were and how they were stored, was extremely costly and time consuming.  Joe had to resort to unseemly practices to maintain his paper piles, but he kept collecting paper documents. 

Now Joe Paper’s nemesis was Carol…she was also in AP at a competing company.  Carol loved paper as well, and she and Joe were constantly trying to one-up each other.  But after several years of trying to manage her paper piles, she found she could still enjoy being surrounded by her documents without using all that paper.  Carol started managing her documents digitally, so now she can see any document she wants, when she wants.  Other people were so excited about how she was managing her documents, she earned a reputation amongst her peers as being an environmentalist for saving so much paper. 

Eventually Joe’s haphazard paper practices were discovered when his company was audited, and he couldn’t find the paperwork he needed to prove his business practices were valid.  As a result, Joe and several of his co-workers were fired for improper paper handling and the company was left in shambles.

However, Carol and her company continued to do extremely well.  People flocked to see her office and learn about how they could save paper too.

So how did Carol take everything digital?  With DocLink of course!  DocLink enables companies to eliminate paper and manual processes by automating workflows and streamlining business processes.  With DocLink, companies spend less time managing their data because they have the ability to store, search, retrieve and send any document securely.  DocLink users are able to fully utilize and extend the capabilities of their ERP to improve productivity in any department – accounts payable, accounts receivable, human resources, legal, and across the entire enterprise.  Ultimately, DocLink delivers increased visibility and control to the entire document lifecycle, enabling documents to be created, processed and approved by anyone, anytime, on any device. 

How are you storing your documents and data?  And how difficult is it for you to access the documents you need, when you need them?  Check out our video to learn more about how DocLink can help you automate processes in every department.