5 Ways to Keep Your Data Safe on World Password Day

According to a Google poll, 66% of Americans use the same password for more than one online account.

Having a strong password is important for ensuring your identity and financial information is only accessible to you.  To combat this universal practice, World Password Day was created to take place on the first Thursday of May every year.  

Curious about how you can more securely protect your data through safe password and data storage practices? We have compiled a list of the 5 most important, yet easy steps to take to make sure your data is safe: 

1. Creating a strong password

The password “123456” is still used by over 23 million account holders. Sensitive information such as your address, social security number, and credit card numbers are stored in many accounts and can be accessed easily by others when you have a poor, easily guessable password.

Create a strong password with numbers, letter, AND symbols and don’t use names or phrases related to you that can easily be found online.

2. Backing up your Data

On top of keeping your passwords as safe as possible while securing your accounts, it is important to back up your data in the situation that your password does get compromised. Backing up your data on the cloud is one of the most modern solutions that gives you a peace of mind that your data can be recovered if needed.  

3. Safely store your passwords and keep them to yourself

Nearly 1 in 5 people reported sharing their work device password with family, not only does this grant device access to additional people, but your device holds sensitive corporate information that only employees should access.

By keeping your passwords to yourself and storing it in a safe spot, you can avoid the trouble and headache of possible viruses accessing your devices and networks, while having a safe spot to look back to when you forget your password.

4. Turn on Multi-Factor Authentication

Multi-factor authentication is an extra layer of security where users have two different authentication factors to verify themselves. These authentications usually are a security token, passwords, and mobile applications where the user can approve access to their account through their devices.

5. Logging off programs when you’re done

Even if you do not share your devices, it’s important to log out of important accounts when you’re done using them. Whether it’s getting your device stolen or someone hacks into your system, keeping yourself logged out of these important accounts is an extra safeguard to protecting your data.

It’s important to follow these same guidelines in your business as well. Our DocLink solution is not only designed to help you go paperless and automate processes, but also to ensure data security and disaster recovery for your most important asset – your information.

With DocLink, you can securely store all your data and documents digitally to be able to manage them remotely and safely. Many of our customers, including have been able to securely manage their activities during catastrophic events. The accounting department with Aspen Square Management accounting department successfully maintained business after a F-5 tornado, and both Methodist Family Health and Pinder’s Customs Brokerage seamlessly transitioned their employees to work from home during the pandemic.

If you’re wondering if DocLink can help you store and manage your documents in the cloud, then DocLink Cloud has your back. With IT no longer needing to manage servers or software, your data can easily be stored in the cloud and be regularly backed up with maximum security.

Celebrate World Password Day by educating yourself about how to safeguard any important data and passwords, while preparing for the worst in the case that your passwords get leaked, or accounts are hacked into. And if you’re interested in keeping your business data safe and easily accessible, take the next step by going digital. Contact us today to learn more about DocLink.